Remote Project Coordinators
for Remodelers & Contractors
Stop sending estimates at midnight. Stop drowning in client messages, scheduling issues, and job tracking.
We keep your projects organized so you can focus on building and leading your crew.
We Help Remodelers & Contractors Stay Organized, Communicate Better, and Get Time Back
Your Remote Project Coordinator handles:
Scheduling & timeline updates
Change orders & documentation
Subcontractor and vendor follow-ups
Client communication & updates
Lead intake + CRM updates
Inbox, callbacks, and admin
Material tracking
Daily workflow reminders
You focus on the job. We handle the chaos behind the scenes.
If This Sounds Like You, You’re Our People:
Estimates get sent late
You forget to follow up with leads
Too many client messages
No one keeps jobs updated
You rarely leave work before 7
You run everything from memory
Weekends get eaten by admin
Your RPC brings structure, follow-through, and calm into your business.
Focus on Core Activities: Delegate routine tasks to concentrate on strategic initiatives and growth.
Boost Productivity: VAs manage tasks efficiently, ensuring projects are completed on time and to a high standard.
Cost-Effective Solution: Pay only for the services you need, reducing overhead costs associated with full-time employees.
Flexible Support: VAs adapt to your changing needs, offering a range of services as your business grows.
Achieve Work-Life Balance: Free up time to spend with family or recharge, knowing your business is in good hands.
Access Diverse Skills: Leverage specialized expertise without the need for multiple hires.
Step 1: Book a Call
We learn your bottlenecks and your workload.
Step 2: Get Matched With the Right VA
Matched based on skills, experience, and your specific needs.
Step 3: Onboarding + Support
We walk with you through setup, workflows, and weekly check-ins as needed.
OUR SERVICES
Offering a comprehensive range of services designed for every business
Project Coordination
Our Project Coordinators keep your operations organized by managing JobTread updates, daily logs, subcontractor communication, and follow ups. We streamline workflows, keep schedules on track, and ensure clients stay informed so your projects run smoothly from start to finish.
Admin & Operations
Our Admin & Operations team ensures your business runs smoothly and efficiently. We handle essential tasks that keep your operations organized and your team productive. From calendar management and CRM updates to data entry, reporting, and customer support, we make sure nothing falls through the cracks. Let us help you streamline your processes, stay on top of deadlines, and provide exceptional support to your clients and team.
Executive Assistant
Our Executive Assistants provide top-tier administrative support tailored to your unique business needs. With expertise in managing schedules, coordinating meetings, and handling correspondence, our professionals ensure your day-to-day operations run smoothly. They serve as a vital link between you and your clients, streamlining communication and enhancing productivity. Let our Executive Assistants take care of the details so you can focus on growing your business.
Customer Support
Our Customer Support team provides reliable and professional assistance to ensure your clients have a seamless experience. We manage email, phone, and chat communications, addressing inquiries promptly and efficiently. With bilingual support available, we help your business connect with a wider audience, resolve issues quickly, and maintain strong client relationships. Let us handle your customer interactions so you can focus on growing your business.
Lead Generation Specialists
Our Lead Generation Specialists are experts in identifying and nurturing potential clients to help grow your business. We utilize targeted strategies and data-driven approaches to generate high-quality leads tailored to your specific audience. From researching and qualifying prospects to implementing effective outreach campaigns, we ensure your sales pipeline remains full and productive. Partner with us to elevate your lead generation efforts and drive sustainable business growth.
Social Media Manager + Content Creator
Our Social Media Managers are dedicated to enhancing your online presence and engaging your audience. We develop tailored content strategies that resonate with your brand and target market, creating compelling posts, visuals, and campaigns across various platforms. From scheduling and managing social media accounts to crafting high-quality content, we ensure your message is delivered consistently and effectively. Let us help you build a vibrant online community that drives engagement and boosts your brand's visibility.
Bookkeeper
Our skilled Bookkeepers provide meticulous financial management to keep your business on track. From managing accounts payable and receivable to reconciling bank statements, we handle all aspects of your bookkeeping with precision and confidentiality. Our professionals ensure your financial records are accurate and up-to-date, allowing you to make informed business decisions. Trust us to simplify your financial processes and give you peace of mind.
OUR VIRTUAL ASSISTANTS:
Filipino + LATAM
FILIPINO VIRTUAL ASSISTANTS
Renowned for professionalism, strong English skills, and excellent work ethic
Ideal for:
Admin & operations
Customer support
Project coordination
LATAM (Bilingual) VIRTUAL ASSISTANTS
Fluent in Spanish + English with U.S. timezone alignment.
Ideal for:
Spanish-speaking customer service
Project coordination
Sales & outreach
Bilingual admin tasks
Client relations
Same vetting standards
More skill options
More language & timezone flexibility
AFFILIATE PROGRAM
Earn Monthly Income By Referring Clients to Refined VA
Join our Affiliate Program and earn:
10% recurring monthly commission per active client
One-time $500 bonus for every 5 successful placements
Paid monthly
No limit on how much you can earn
Simple Process:
1. Sign up
2. Share your referral link or make introductions
3. We handle everything
4. You get paid monthly
Don’t get left behind!
Go virtual—we'll help you get there.
The working world is evolving fast, and now’s the perfect time to adapt.
At Refined VA, we specialize in helping businesses like yours operate
more efficiently by making it easy to delegate routine tasks.
Take advantage of virtual solutions to stay ahead of the curve.
